This policy outlines the proper use of Information Technology resources connected, owned, or operated by the County of San Mateo. The policy applies to all Workforce Members. The policy applies to all computer equipment and related devices owned or operated by San Mateo County or any device logically or physically connected to the County computing environment. It includes all software, hardware and any constituent component of any computing device as it pertains to the entirety of the County computing environment.
Due to the rapidly changing nature of technology and its impact on the workplace the Chief Information Officer CIO or designee will review this policy annually and recommend any necessary changes to the County Executive.
The CIO or designee is responsible for maintaining documentation of all variances to this policy and reporting variances to the County Executive annually. All requests for deviation from this policy must be stated in an exception waiver that includes risk mitigation and is approved by the CIO or their designee. The Department Head will bear all responsibility for the mitigation of all risks and negative outcomes associated with the exception waiver.
It is the responsibility of all County departments to ensure that their Workforce Members are familiar with this policy. It is the responsibility of every computer user to conduct their activities accordingly.
Use of any County information systems constitutes consent to this policy. The purpose of this section is to outline the acceptable uses of the County's computer equipment and detail some of the prohibited and inappropriate uses. Inappropriate use exposes the County to risks including virus attacks, compromise of network systems and services, and legal issues. The acceptable and inappropriate use listed below do not encompass all situations, but instead, attempts to provide a framework to encourage anyone accessing or using County systems and devices to use common sense and good judgement.
